Privacy Policy

Last Updated: May 25, 2026

Introduction

Oakhill Dental Studio ("we," "our," or "us") is committed to protecting the privacy of our patients and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

• Fill out our appointment request form (name, email, phone number)
• Contact us via phone or email
• Register as a new patient
• Submit feedback or reviews

Health Information (HIPAA)

As a dental healthcare provider, we collect and maintain protected health information (PHI) in accordance with the Health Insurance Portability and Accountability Act (HIPAA). This includes:

• Medical and dental history
• Treatment records and X-rays
• Insurance and billing information
• Appointment history

Your PHI is governed by our separate Notice of Privacy Practices, which is provided to all patients and is available at our office.

Automatically Collected Information

When you visit our website, we may automatically collect:

• IP address and browser type
• Pages visited and time spent on our site
• Referring website
• Device type and operating system

How We Use Your Information

We use the information we collect to:

• Schedule and confirm appointments
• Provide dental care and treatment
• Process insurance claims and billing
• Send appointment reminders
• Respond to your inquiries and requests
• Improve our website and services
• Comply with legal and regulatory obligations

How We Protect Your Information

We implement appropriate technical and organizational security measures to protect your personal information, including:

• Encrypted data transmission (SSL/TLS)
• Secure storage of patient records
• Access controls and staff training
• Regular security assessments

Information Sharing

We do not sell, rent, or trade your personal information. We may share your information only with:

• Healthcare providers involved in your treatment (with your consent)
• Insurance companies for claims processing
• Service providers who help us operate our website and practice (bound by confidentiality agreements)
• Legal authorities when required by law

Cookies

Our website may use cookies and similar tracking technologies to enhance your browsing experience. You can control cookies through your browser settings. Disabling cookies may affect some website functionality.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

Children's Privacy

While we provide pediatric dental services, our website is not directed at children under 13. We do not knowingly collect personal information from children under 13 through our website without parental consent.

Your Rights

You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your personal information (subject to legal retention requirements)
• Opt out of marketing communications
• Request a copy of your health records (per HIPAA)

Changes to This Policy

We may update this Privacy Policy from time to time. We will post the updated version on this page with a revised "Last Updated" date. We encourage you to review this policy periodically.

Contact Us

If you have questions about this Privacy Policy or how we handle your information, please contact us:

Oakhill Dental Studio
2847 Oak Hill Parkway, Suite 200
Austin, TX 78735
Phone: (512) 555-0147
Email: info@oakhilldentalatx.com